Coupon (Promotion) Codes

Coupon codes can be used to monetize Course Session, Program Session or Events if the access type for them is set to Paid. Coupon codes can be tied to a specific course session, program session or event (which can not be used across items), or can be global for a microsite (can be used for any available course session, program session or event). Using coupon, one can implement variable pricing schemes for the courses, programs or events for different groups of users. EduBrite also provides automatic free access codes which are internally used by the system to allow some group of users to bypass the payment process (show the enroll button instead of buy button in the catalog).

Creating Coupon Codes for Course Session

Codes created for course session can be used for individual paid events inside the course session.

• On the course session edit page, after changing its access type to Paid, you will see another tab "Coupon Codes"
• Go to Coupon Codes tab and click on Create Code
• There are 3 types of coupons you can create
  • Codes which allow subscription without any payment. You can enter the value of a coupon here, which would allow that many usage of the coupon. So a value of 5 here would mean, 5 learners can subscribe using the same code. By default the value is 1
  • Codes which offer specific amount as discount (currency is always same as currency of course session's price)
  • Codes which offer specific % discount (actual discount amount would be equal to % of price set for the course session, and is calculated at transaction time)
• You can leave the code blank for system generated codes, or enter a unique code yourself. Code would be validated for uniqueness (if you entered it). Code can not be changed once generated

• Select appropriate type of code ( full value/percentage/ Amount)
• Number of codes you want to generate,
• Enter number of time coupon can be used.
• Coupon's start and end date ( these dates are optional, if not specified coupon will have to time restriction for use)
• Click Save 
• Coupon code list will allow you to view all coupons for the course session. You can also download the list to a CSV file.

• Coupon codes can be shared with users using Email inside or outside the system. For existing users, you can send them by entering their username for outside users enter the email. If you leave the message blank, default template (Email Configuration -> System Notification -> Coupon sent to learners) is used which can be customized for the site.

• Usage column shows the usage of the coupon, clicking on the code will open coupon details and you would be able to see the users who used the code and when. Coupon code details page also shows a URL which points to purchase page of the item, and pre populates the code when someone uses this link. This url can be used in emails or other campaigns.

Coupon details can be re-edited with some restrictions. You can't change the type of the coupon, for example, if coupon was created for full value, you can't change it to discount. But you can change its allowed usage and expiration date. Usage can't be changed to less than what its already been used.

Deleting a code

The coupon code can be deleted only till it has not been used once. If you want to delete the code after its used by some users, you can make it ineffective by changing its expiration date to a past date.

Creating Coupon Codes for Program Session

Codes created for program session can be used for individual paid course session subscriptions as well as individual paid events inside the course session.

• Open the Program session details, and click on Coupon Codes

• Next you would follow the same steps as described for the code creation for course session in the previous section.

 Creating Coupon Codes for Microsite (Global codes)

To create global codes within a microsite, you must be site admin (or owner). Click on Site Admin->Coupon Codes menu and then click on Create Code. You get pretty much same set of fields to enter (same as previous section), except that you also get a Group drop down. For global codes, you can optionally specify a group, which enforces the use of coupon by members of that group only. In this way you can put some restrictons behind the global codes.

Excluding courses and programs from Global Codes

To exclude any course or program from being available for subscription using the global codes, you can enable the corresponding setting in the course or program as shown in the screenshot below.

Course Properties

Program Properties