With GotoMeeting integration, you can create online class events from EduBrite. These events can be just like any other events you can create in a group or in a course session. Meeting creation happens automatically in Citrix and meeting id is populated in the event's information. You can subscribe users to the event or let them self subscribe as usual. At the time the meeting is set to begins, participants would get the meeting Join button on the events page. All events also show up on the calendar.
To enable GotoMeeting integration do the following
Enable GotoMeeting from Site Admin->Site Details->Online Event Integrations. Default API Key/Secret will get applied, that corresponds to api key/secret of EduBrite's integration with GotoMeeting.
Enter your GotoMeeting credentials by going to the Accounts & Settings. This step is needed by any user who needs to create GotoMeeting events.
Open the create event dialog and choose GotoMeeing. The event creation action can be performed from within Course Session's events tab.
Step 4.1 From the dialog, select GotoMeeting event. If you don't see the GotoMeeting option, make sure to enable it from the site details, and enter your G2M host id and password in your accounts & settings.
Step 4.2 Enter the meeting details and Save
Step 4.3 Once saved, a meeting is created in GotoMeeting, and meeting id gets stored with the event
Step 4.4 (Invite participants)
Calendar ( Event colors on calendar for past/present/future can be customized)
To enable GotoWebinar, do the following
Enable GotoWebinar from Site Admin->Site Details->Online Event Integrations. Default API Key/secrect setting will get applied. That corresponds to api key/secret of the EduBrite's integration with GotoWebinar.
Update Profile - Enter your GotoWebinar credentials by going to the Accounts & Settings. This step is needed by any user who needs to create GotoWebinar events.
Step 4 Create event
Open the create event dialog and choose GotoWebinar. The event creation action can be performed from within Course Session's events tab.
Step 4.1 From the dialog, select GotoWebinar event. If you don't see the GotoWebinar option, make sure to enable it from the site details, and enter your G2W host id and password in your accounts & settings.
You can either create new webinar or import an existing webinar already created in GotoWebinar and create corresponding event in EduBrite.
To create new, click on Create, and enter the webinar details like Event Name, Access Type, Date/Time and Duration.
After you save, the meeting id generate in GotoWebinar will be shown in the event's details.
To import an existing webinar, click on Import, in step 4.1, and you will see a list of existing webinars from your GotoWebinar account.
Select any specific one that you like to import, and click on Next. The webinar will be imported as a new event.
Please Note - Any updates made in EduBrite event will not update the corresponding event in GTW. In case of changes needed please update the webinar in GTW portal as well. This is due to restrictions in currently available GotoWebinar APIs.
You can subscribe the users to event, or allow self enrollment or make the event available for purchase via course catalog. Each time a participant is added to the event he/she would be also added in the Citrix as a registered participant. A correlation ID (registration id) from Citrix is imported and gets associated with the participant info in EduBrite (although its transparent to the user themselves).
Event Participants -
Next, the participants would be able to Join the event just as explained in the previous section related to GotoMeeting
Viewing Participants in Citrix
Users Accessing Webinar through LMS - Users join activity gets recorded and attendance gets marked for day.
Users join webinar directly through GoToWebinar portal - there attendance will not be marked in LMS but LMS provides option to import user's attendance from GTW.
To enable GotoTraining integration do the following
Step 2 Update Profile - Enter your GotoTraining credentials by going to the Accounts & Settings
Follow the same process to Create/Import GotoTraining event as described for GoToWebinar.
Access course session's event tab - Click Create
Create Event popup presents options to for creating or importing GTT events.
Create GoToTraining event
A event is created in EduBrite and corresponding event is created in GTT portal and that event's id is associated with EduBrite event.
Import GoToTraining Events
If events are setup in GTT portal those events can be imported in EduBrite using Import option.
Import event list - pulls events created in GTT, Events can be pulled using events date search criteria.
A event can be selected using the right box selector and then click 'Next' to import the event.
A local event is created in lms that has a meeting id linked to GTT event, Event Name, Description, Start/End Date are pulled from the original GTT event.
User can self subscribe or admin can add a user in a event. when a user is added in a GTT event, user's registration details are passed to GTT and user gets added at GTT protal as well.
GTT site provides a partipant ID that is present in participant list for each user. This Id is used for joining the GTT event.
When a user joins a GTT event from LMS site, user activities are recorded and attendance is marked.
If users are enrolled in the event but they attended the evant by directly accessing GTT site, there attendance can be imported using 'Import attendance' method.
Quick summary of integration actions available in GTT/GTM/GTW
|GTM||Create Event||N/A||Add user (No Subscription ID)||JOIN||N/A|
|GTT||Create Event||Import Event||Add user (subscription ID present in LMS)||JOIN||Import Attendance|
|GTW||Create Event||Import Event||Add user (subscription ID present in LMS)||JOIN||Import Attendance|